MailRoom ToolKit Capture

Quick Address Entry and Instant Verification

Speed data entry in a variety of applications, such as call centres, CRM systems, accounting packages and more with MailRoom ToolKit Capture. Innovations like visual field mapping and automatic signature activation make using the software with multiple applications fast and easy. And our powerful search technology returns more results, in less time, than the competition.

  • Save time — enter full addresses in 7 - 12 keystrokes
  • Improve the overall quality of your database
  • Improve customer service and satisfaction
  • Save money — reduce returned or misdirected mail and packages

MailRoom ToolKit Capture Features

Quick address entry

Enter addresses with fewer keystrokes, such as a house number and Postcode, or even just a partial company name — MailRoom ToolKit Capture requests more information if needed to narrow the results.

Simply powerful search

Our single search field supports two methods for selecting an address:

  • Traditional drill-down
    Enter Postcode, then town, then street and so on, to narrow the options
  • Our innovative compound search
    Enter address elements separated by commas (e.g., company name, town); results are generated as each element is typed

Visual and manual field mapping

Let Capture identify your application’s address fields automatically; then map the proper address element to each. Or manually specify the keystrokes needed to enter address data into a form or freeform address block.

Application signatures

Capture stores field maps into signatures that are unique to each application. As you switch between applications Capture automatically activates the appropriate signature.

Address verification

Confirm that addresses exist in the Royal Mail PAF to reduce returned mail and deter fraud. An optional dataset is available for addresses in the United States.

Address correction

Meet Royal Mail standards for spellings, abbreviations and necessary address elements.

Easy to Implement, Even Easier to Use

Implementing MailRoom ToolKit Capture takes just a few minutes — no coding required. Simply install the software, open your address collection application and invoke Capture. Capture automatically identifies possible address fields and provides a drop-down list of options for each.

After each address field is mapped, using the software is remarkably easy. Anyone with basic data entry skills will be proficient in minutes. Simply launch the Capture window to select the address; then hit “Enter” to auto-populate your address collection form. Moving between applications is easy. Capture identifies the active application and uses the appropriate template to populate the data.

Maintenance and Integrated Mail Sorting

MailRoom ToolKit Capture ensures that each address entered into your database is correct — when entered. To maintain address quality over time, use a batch address management solution like MailRoom ToolKit Office or Architect to correct and update the addresses of people and businesses already in your database, or as part of an automated process.

Uses for Capture

Customer Relationship Management
Works with major CRM systems including Saleforce.com, Act!, Microsoft Dynamics, SalesLogix
and more

Call Centres
Save data entry time and reduce customer aggravation caused by repeating and re-spelling unusual organisation and street names

Telesales
Reduce unnecessary delays during the crucial order entry stage

Courier Companies
Verify addresses before scheduling pickups and deliveries

Retail Stores
Capture and verify addresses at point-of-sale to fuel customer loyalty campaigns

Insurance Agents
Instantly verify addresses during the application process to provide more accurate rate quotes

Appointment Scheduling
Group appointments by location to save time and improve customer service

© 2012 Satori Software Inc.